Planning Guide

Wedding Decoration Checklist 2026

A complete checklist of every wedding decoration you might need, organised by venue area. Use this guide to plan your hire, then add items to your quote basket for an instant price.

Ceremony

Wedding arch or arbour
Aisle runner or red carpet
Aisle decor (lanterns, petals, or flowers)
Pew ends or chair back decorations
Ceremony backdrop
Easel and welcome sign

Reception Tables

Tablecloths (round and/or trestle sizes)
Table runners
Cloth napkins
Table centrepieces (candelabras, vases, or floral)
Candle holders and candles
Table number holders
Confetti or scatter crystals
Table skirts (for top table or cake table)

Chair Decor

Chair covers (count: one per guest seat)
Chair sashes (matching your colour scheme)
Sash embellishments (brooches or buckles)

Venue Entrance & Foyer

Welcome sign and easel
Lanterns or candle displays
Red carpet
Wedding post box for cards
Table plan display

Top Table & Cake Area

Top table backdrop (fairy light, sequin, or draping)
Top table skirt
Top table centrepieces
Cake table and cloth
Cake stand
Cake knife set

Evening & Entertainment

Light-up letters (LOVE, MR & MRS, initials)
Prosecco wall or champagne tower
Donut wall
Sweet cart or candy buffet
Photo booth props
Garden games (if outdoor space available)

Lighting & Atmosphere

Fairy light curtains or canopy
LED uplighters
Battery LED candles (for flame-free venues)
Festoon lights (outdoor areas)
Mirror balls or spotlights

Outdoor & Garden

Garden games (giant Jenga, croquet, connect 4)
Outdoor seating decor
Parasols (summer weddings)
Shepherd hooks with lanterns
Outdoor fairy lights or festoons

Planning FAQ

When should I start planning my wedding decorations?

Ideally 6–12 months before your wedding for initial planning and mood boards, and 3–6 months before to finalise bookings. Peak season (May–September) items book up quickly, so the earlier you confirm, the better your availability.

How do I know what decorations will suit my venue?

Consider the venue's existing decor, colour scheme, and architecture. Barn venues suit rustic items like hessian and lace, while stately homes work well with crystal candelabras and satin. Book a showroom appointment to see items in person and get expert advice for your specific venue.

Can I hire everything from one supplier?

Yes — myweddinghire carries over 150 items spanning every category on this checklist. Hiring from a single supplier simplifies logistics, reduces delivery costs, and ensures a cohesive look. Browse our full collection to see everything available.